Personal Data Processing Policy - Inmigración Ok LLC

1. Introduction.
 

At Inmigración Ok LLC (hereinafter “the Firm”), we value and respect the privacy of our clients and users. This policy describes how we collect, use, store, and protect the personal information you provide us, in accordance with the applicable regulations in the state of New Jersey, USA, including the relevant provisions of the New Jersey Consumer Fraud Act (CFA) and other related regulations.

 

2. Scope of Application.
 

This policy applies to all personal information collected by the Firm through our interactions with clients, our website, physical or digital forms, phone calls, and any other means related to our legal services.

 

3. Collection of Personal Information.

 

We may collect the following personal information:

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• Identification data: Name, identification number, passport, visa, or any relevant identity document.

• Contact information: Address, phone number, email.

• Financial data: Payment information, bank account details, credit card numbers, or any other necessary data for processing legal fees.

• Sensitive information: Data related to immigration procedures, legal status, criminal records, and any other information necessary for the provision of legal services.

 

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4. General Guidelines for Personal Data Processing.

 

The Firm will adhere strictly to the following guidelines when handling personal data:

 

​Authorization for data processing will be requested from the owner at the latest at the time of collecting personal information. The Firm will not process data without prior authorization, except in the following cases:

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• When dealing with public information.

• When required by a competent authority in the exercise of its duties.

• In cases of medical or health emergencies involving the data owner.

• When legally authorized.

 

If personal data is received as part of a transmission or transfer, the Firm will require proof of authorization from the data owner and verify the intended purposes to ensure its use is limited to those objectives.​

 

The Firm will inform the data owner about the processing of their data, its intended use, and their legal rights under the granted authorization.​

 

Personal data security will be guaranteed by implementing measures to prevent unauthorized alteration, loss, access, misuse, or fraudulent access.​

 

Unauthorized third parties will not be granted access to personal data. To ensure this:

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• Mandatory security measures will be applied to employees, contractors, or partners.

• Data processing will only be permitted for individuals with an active contractual relationship with the Firm.

 

If necessary, data may be:

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• Transferred to a data processor acting on behalf of the Firm.

• Shared with third parties under contractual agreements ensuring legal compliance.

• Disclosed to business partners or service providers for specific contractual purposes.

• Transferred to competent authorities as required by law.

 

When personal data is transmitted or transferred, the Firm will ensure that third parties comply strictly with current data protection regulations.​

 

Sensitive information will not be processed unless strictly necessary and in compliance with the law. The Firm will inform the data owner that they are not required to authorize the processing of sensitive data and will specify which data is considered sensitive and for what purpose it will be used.​

 

The personal data of minors will only be processed when strictly necessary for the Firm’s legal services and always in compliance with the best interest of the child, with authorization from their legal representative.

 

​The data owner will have the right to access, update, and rectify their personal information stored in the Firm’s databases at any time.​

 

Any inaccurate, incomplete, or incorrect information will be corrected upon request by the data owner.

 

The Firm will process requests, complaints, and inquiries regarding personal data in accordance with applicable regulations.​

 

The Firm will notify the relevant authorities about any security breaches that may pose a risk to personal data administration.​

 

The Firm may act as a data processor when specified in contracts with its clients. In such cases, the clients will be responsible for data processing, with all the obligations that this entails. If a client does not have a data processing policy, the Firm's policy will apply.​

 

Personal data will be stored and processed for:

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• The time necessary to fulfill the authorized purposes.

• The time required to comply with legal obligations or requests from competent authorities.

• Until the data owner requests the revocation of authorization, provided that this does not conflict with applicable legal provisions.

 

 

5. Disclosure of Information to Third Parties.

 

We do not share your personal information with third parties, except in the following cases:

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• When required by law or judicial orders.

• To protect the legal rights of the Firm or our clients.

• With service providers contracted by the Firm, provided that they commit to maintaining confidentiality.

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6. Purposes of Personal Data Processing.

 

Provision of Services and Legal Representation.

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• Manage and respond to inquiries, requests, and legal procedures from clients or potential clients.

• Provide legal advice and support in administrative or judicial procedures.

• Represent clients in legal proceedings before public and private entities.

• Conduct dissemination and promotion activities for legal services offered by The Firm and its partners.

• Share information with partners, contractors, employees, and suppliers involved in service provision.

 

Service Management and Optimization.

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• Monitor and evaluate the quality of service provided to improve the client experience.

• Use service records for continuous training and education of the work team.

 

Data Analysis and Segmentation.

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• Analyze collected information to identify trends, preferences, and behaviors of clients or potential clients.

• Segment the database to develop more effective service strategies.

• Create detailed profiles that include legal needs, case history, and other relevant data.

 

Commercialization of Databases.

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• Share or sell databases to third parties interested in their commercial use, in compliance with applicable legal provisions.

• Provide information to third parties for targeted communication strategies.

 

Transmission and Transfer of Information.

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• Transfer or transmit information to data processors, recipients, or data controllers, without geographical restrictions.

 

Regulatory Compliance.

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• Ensure compliance with legal and regulatory provisions regarding personal data protection.

• Provide information to authorities when required by law.

• Manage necessary documents for legal procedures.

 

Service Development and Improvement.

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• Use collected information to enhance and develop more efficient legal services.

• Personalize the experience of clients or potential clients by analyzing their legal needs and requirement

 

Security and Data Protection.

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• Implement security measures to prevent unauthorized access, loss, or disclosure of personal data.

• Guarantee the confidentiality of data in compliance with data protection regulations.

 

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7. Authorization.

 

The Firm will process personal data with the prior, free, express, and informed consent of the data subject, ensuring transparency in its use.

 

​The data subject will be informed about the use of their data, its sensitive nature (if applicable), the purposes of the processing, and their rights. This information will be available on The Firm’s website, in privacy notices, messages in messaging tools, and contractual documents.​

 

Method of granting authorization.​

 

Consent may be given through acceptance of the privacy policy on the website, declaration via electronic means, a specific document, or by signing a contract.​

 

Revocation of authorization.​

 

The data subject may revoke their consent, in whole or in part, at any time by submitting a formal complaint to The Firm. However, the request may be denied if there is a legal obligation to retain the information or if its deletion affects legally protected interests.

 

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8. Data Storage and Security.
 

We implement physical, technical, and administrative security measures to protect personal data from unauthorized access, loss, or disclosure. Data will be stored securely for the time required to meet its intended purposes or as required by law.

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9. Data Owner Rights.

 

In accordance with applicable laws, you have the right to:

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• Access, review, rectify, and update your personal data.

• Request evidence of the authorization granted to the Firm.

• Consult and receive information regarding the processing of your personal data by the Firm.

• Submit a claim to the Firm to request the correction, update, or deletion of the information contained in our databases.

• Appeal to the competent authorities to file complaints about the improper handling of your information, after having previously submitted a consultation or claim to the Firm.

• Refuse to provide answers to questions related to sensitive data. Answering questions involving sensitive data or information about children and adolescents will be optional.

 

To exercise these rights, you can contact us at experiencia.sac@inmigracionok.esq or +1 (908) 758-3931.

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10. Use of Cookies and Similar Technologies.

 

​Our website may use cookies to enhance your browsing experience. These cookies do not collect personally identifiable information unless you voluntarily provide it.

 

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11. Modifications to the Policy.

 

We reserve the right to modify this policy at any time. The modifications will be posted on our website with a prominent notice about any significant changes.

 

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12. Contact.

 

If you have questions, comments, or concerns about this policy or the processing of personal data, you can contact us at:

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• Address: 425 Elmora Ave, Elizabeth, NJ 07208

• Phone: +1 (908) 758-3931

• Email: experiencia.sac@inmigracionok.esq

 

Inmigración Ok, LLC is committed to protecting your privacy and ensuring transparency in the processing of your personal information.